> ## Documentation Index
> Fetch the complete documentation index at: https://docs.skillfactory.com.br/llms.txt
> Use this file to discover all available pages before exploring further.

# Documents

> Institutional document management with digital signatures and audit trail

## Document Management

**Free addon** — Manage institutional documents such as terms of use, contracts and regulations. The system includes digital signatures with a complete audit trail.

## For administrators

### Creating and publishing documents

<Steps>
  <Step title="Access Documents">
    In the admin panel, click **Documents** then **New document**.
  </Step>

  <Step title="Write the content">
    Use the rich text editor to create the document. Supports formatting, lists, tables and links.
  </Step>

  <Step title="Configure the target">
    Define who needs to view or sign the document — all members or students of a specific course.
  </Step>

  <Step title="Publish">
    Upon publishing, recipients receive an automatic notification about the new document.
  </Step>
</Steps>

### Management

The admin document list allows:

* Filter by publication status (published or draft)
* Filter by target type
* Search by title text
* Track how many recipients have signed

## For students

### Digital signature

When a document requires acceptance, the student must confirm they've read and agree with the content.

<Steps>
  <Step title="Access My Documents">
    In the sidebar, click **My Documents**.
  </Step>

  <Step title="View pending documents">
    The list shows documents pending signature and already signed, with status filter.
  </Step>

  <Step title="Read the document">
    Click the document to read the full content.
  </Step>

  <Step title="Sign digitally">
    Confirm acceptance. The system records the signature with date, time and audit information for traceability.
  </Step>
</Steps>

### PDF download

Documents can be exported and downloaded as PDF for printing or personal archiving.

## Audit trail

Each signature automatically records:

| Data                   | Description                      |
| ---------------------- | -------------------------------- |
| **Date and time**      | Exact moment of signature        |
| **IP address**         | User's IP at the time of signing |
| **Browser and device** | Device information used          |
| **Identification**     | Who signed the document          |

This data ensures traceability and non-repudiation for compliance purposes.

## Common document types

<CardGroup cols={2}>
  <Card title="Terms of use" icon="file-contract">
    GDPR/LGPD, platform policies, data consent
  </Card>

  <Card title="Contracts" icon="file-signature">
    Enrollment, service agreements
  </Card>

  <Card title="Declarations" icon="file-check">
    Course completion, attendance
  </Card>

  <Card title="Regulations" icon="gavel">
    Internal rules, code of conduct, assessment rules
  </Card>
</CardGroup>

## Automatic notifications

When a new document is published, recipients receive an automatic notification informing them about the pending document.

## Next steps

<CardGroup cols={2}>
  <Card title="View all addons" icon="puzzle-piece" href="/en/addons/overview">
    Explore other addons
  </Card>

  <Card title="Admin management" icon="gear" href="/en/admin/overview">
    Platform administrative features
  </Card>
</CardGroup>